Human Resources Assistant

Chicago, IL
Full Time
Entry Level
CIRCUIT COURT OF COOK COUNTY
ADULT PROBATION DEPARTMENT

Job Title:                           Human Resources Assistant
Division:                            Administration
Grade:                               16
Reports To:                       Assistant Director of Human Resource
Salary                                $59,333

ESSENTIAL DUTIES:
  • Work closely with the Director of Human Resources and the entire Human Resources staff, all levels of sworn, support and administrative personnel, as well as various civilian personnel, in carrying out the responsibilities of the office.
  • Respond to and demonstrate good follow through to employee inquiries, complaints and recommendations.
  • Provide reports to four different unions as required.
  • Prepare support staff and sworn staff quarterly reports including Master list of seniority dates, updated bid lists and quarterly master lists.
  • Process transfer requests, as well as prepare and maintain management, sworn and support staff bid lists monthly or as often as needed.
  • Prepare various demographic reports for the department.
  • Schedule urinalysis, psychological tests for employee and applicants chosen for armed positions.
  • Collect and reviews all New Hire Evaluations. Communicate any concerns or issues regarding New Hires.
  • Collect documentation and creates interview file folders for potential employees’ interviews.
  • Schedule interviews and testing for probation officers, support staff and all other candidates for employment.
  • Participate in onboarding processes, E-verify, fingerprinting and background screening.
  • Prepare a variety of letters and files; compile information when requested.
  • Type correspondence for the Director of Human Resources.
  • Maintain the Director of Human Resources’ calendar.
  • Perform all other duties as assigned.
QUALIFICATIONS:
 
  1. Establish residency in the State of Illinois within 90 days of hire.
  2. Bachelor’s degree preferred.
  3. Prior Human Resources experience preferred.
  4. Proficiency with Microsoft Word, Excel, Access, and PowerPoint programs.
  5. Have excellent oral and written communication skills, and superior command of English grammar. 
  6. Ability to perform a variety of tasks, prioritizing based on the Director’s need, and ability to change assignments on short notice.
  7. Demonstrate sensitivity to issues of confidentiality and professionalism.
  8. Possess the ability to exercise independent judgment within prescribed limits and complete miscellaneous projects and problem solving.
  9. Possess the ability to work independently and within a team structure.
  10. Demonstrate strong multitasking, organizational and time management skills.
  11. Possess the ability to complete all duties as assigned.
Working Conditions/Physical Requirements:
  • On a continuous basis, sit at a desk for long periods of time in front of a computer screen.
  • Able to ambulate throughout the office.
  • Intermittently twist to reach equipment or supplies surrounding desk.
  • Perform simple grasping and fine manipulation.
  • Strength to lift files weighing up to 20 pounds.
  • Use telephone and computer keyboard on a daily basis.
APPLICATION INSTRUCTIONS:
In addition to the application, qualified applicants should submit:
  • Letter of interest addressed to Chief Probation Officer Megan Volker, addressing work experience and the qualifications for this position.
  • Applicant’s current resume.
  • College Transcripts.
This position requires a pre-employment drug screening and criminal background check. Applicants are advised that as a Drug Free Workplace, use of medical or recreational marijuana is prohibited and will disqualify a candidate from employment. All offers of employment are contingent upon successful completion of all required screening criteria.

Information concerning the benefits for this position can be found at the Circuit Court of Cook  County Employment Opportunities Page.

All offers of employment are contingent upon successful completion of all screenings. Application materials should be submitted by the close of business on Monday, July 7, 2025.  Please apply by filling out the application at our Career Page.

THE OFFICE OF THE CHIEF JUDGE IS AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of the Office of the Chief Judge of the Circuit Court of Cook County to provide equal opportunity in employment to all employees and applicants for employment. No person is to be discriminated against in employment because of race, religion, color, sex, age, national origin, disability, or sexual orientation.



 

THE CIRCUIT COURT OF COOK COUNTY- OFFICE OF THE CHIEF JUDGE and ADULT PROBATION DEPARTMENT IS AN EQUAL OPPORTUNITY EMPLOYER.

  1. Employee are required to establish and maintain residency with the State of Illinois within six(6) months of hire.
  2. The duties listed are not set forth for the purpose of limiting the assignment of work. They are not to be construed as a complete list of the duties to be performed under the job title or those to be performed temporarily outside an employee’s line of work.

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