Payroll Manager

Chicago, IL

Full Time

Experienced

CIRCUIT COURT OF COOK COUNTY ADULT PROBATION DEPARTMENT

Job Title:           Payroll Manager
Division:             Administration
Grade:   18
Salary Range: $72,318-$81,906
Reports To:        Director of Finance
FLSA:                Exempt
Union:                Non-Union

DESCRIPTION:
Under the direction of the Director of Finance or their designee, the Payroll Supervisor is responsible for all financial activities specific to payroll administration for Adult Probation Department including: processing new employees, bi-weekly payroll processing, troubleshooting and correcting payroll problems and inquiries, preparing and submitting payroll subsidized vouchers, process promotions and separations, review and resolve benefits including paid time off (PTO) and general inquiries regarding payroll for current and past Adult Probation employees.

ESSENTIAL DUTIES:

Ensure compliance with policies, departmental procedures, and collective bargaining agreements as it applies to time and record keeping.
Create employee profiles, maintaining up to date information and employee data within County and Department record keeping systems.
Assist employees with self-enrollment in county-wide insurance benefits including health, life and dental.
Complete employment verifications.
Conduct New Employee Orientation (NEO) for new and transfer employees and return from leaves. Conduct exit interviews when necessary.
Conducts department-wide training on Cook County Time (CCT) time and attendance system and communicate system updates and changes department wide.
Assist Director of Human Resources and/or designee with monthly, quarterly and annual preparation of department and unions reports.
Prepare weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.) for management and union distribution.
Calculate benefit time (PTO), return to work seniority adjustments, pay raises, shift-differential payments, overtime and or compensatory time for employees and approve time-off requests.
Serve as a liaison between the department and other agencies to address payroll, benefits, leave of absence and pension issues.
Work closely with Leave Coordinator for employees on ordinary disability, worker’s compensation, FMLA, military leave and other relevant leaves. In the absence of the Leave Coordinator, create leave of absence cases in the CCT system; monitor employee compliance with the parameters of such leave.
Assist with position budgeting by preparing open position lists, requests for hire, allocations within budgeted programs and monthly invoice vouchers.
Work closely with the Director of Human Resources in reviewing compensation, salary, structure, labor contract compliance, interpretation and other issues.
Work closely with County Comptroller and Director of Finance troubleshooting payroll issues.
Maintain current knowledge of applicable state and federal wage and hour laws.

Performs all other duties as assigned.

MINIMUM REQUIREMENTS

Establish residency in the State of Illinois within ninety days of hire.
Bachelor’s Degree from a four-year accredited college or university; or an equivalency of education and experience in processing payroll. (Proof will be required at the time of interview)
Minimum of two (2) years of prior experience in any of the following: Data Analysis, Finance, Human Resources or payroll processing.
Proficiency with Microsoft, including Outlook, Word, Excel, and Database programs.
Experience with Oracle and Work Force (Cook County Time – CCT) will be given preference.
Excellent oral and written communication skills, along with strong presentation skills.
Ability to perform a variety of tasks, prioritizing based on urgency, and ability to change assignments on short notice.
Attentiveness to detail and sensitivity to issues of confidentiality and professionalism.
Possess the ability to work independently and within a team structure.
Demonstrate strong multitasking, organizational and time management skills.

The duties listed are not set forth for the purpose of limiting the assignment of work. They are not to be construed as a complete list of the duties to be performed under the job title or those to be performed temporarily outside an employee’s normal line of work.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS

On a continuous basis, sit at a desk for extended periods of time in front of a computer screen.
Able to ambulate throughout the office.
Intermittently twist to reach equipment or supplies surrounding desk.
Strength to lift equipment and materials weighing up to 20 pounds.
Use telephone and computer keyboard daily.
Available to work in-person 100% of the scheduled work week.

This position requires a pre-employment drug screening and criminal background check. Applicants are advised that as a Drug Free Workplace, use of medical or recreational marijuana is prohibited and will disqualify a candidate from employment. All offers of employment are contingent upon successful completion of all required screening criteria.
Information concerning the benefits for this position can be found at the Circuit Court of Cook County Employment Opportunities Page.
Application materials should be submitted on or before 5:00pm on Friday, April 25, 2025. Please apply by filling out the application at our Career Page.

THE OFFICE OF THE CHIEF JUDGE IS AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of the Office of the Chief Judge of the Circuit Court of Cook County to provide equal opportunity in employment to all employees and applicants for employment. No person is to be discriminated against in employment because of race, religion, color, sex, age, national origin, disability, or sexual orientation.

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THE CIRCUIT COURT OF COOK COUNTY- OFFICE OF THE CHIEF JUDGE and ADULT PROBATION DEPARTMENT IS AN EQUAL OPPORTUNITY EMPLOYER.

Employee are required to establish and maintain residency with the State of Illinois within six(6) months of hire.
The duties listed are not set forth for the purpose of limiting the assignment of work. They are not to be construed as a complete list of the duties to be performed under the job title or those to be performed temporarily outside an employee’s line of work.

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References: Please enter names and contact information:

1. Do you possess a Bachelor’s Degree from a four-year accredited college or university; or an equivalency of education and experience in processing payroll.*

2. Please upload a legible certified copy of your college degree or proof of equivalency as indicated in question #1.*

3. Do you possess a minimum of two (2) years of prior experience in Human Resources or payroll processing?*

4. Are you proficient with Microsoft, including Outlook, Word, Excel, and Access programs?*

5. Do you possess experience with Oracle or CCT? (Strongly preferred)*

6. Please attach letter of interest addressed to Chief Probation Officer Megan Volker, addressing work experience and the qualifications for this position.*

7. Are you or have you ever been employed with Cook County Government?*

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Office of the Chief Judge/Adult Probation Department

Payroll Manager

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Thank you for visiting the Career Page of the Office of the Chief Judge and Adult Probation Department, Circuit Court of Cook County. Please review our open positions and apply to the position(s) that match your qualifications.

All communications during the hiring process will come directly from the sender below-please check your junk and spam folder.

Office of the Chief Judge/Adult Probation Department

Payroll Manager

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Thank you for visiting the Career Page of the Office of the Chief Judge and Adult Probation Department, Circuit Court of Cook County.

Please review our open positions and apply to the position(s) that match your qualifications.